REQUEST FOR STATEMENT OF QUALIFICATIONS

REQUEST FOR STATEMENT OF QUALIFICATIONS

Quad County Regional Transportation Planning Organization

NOTICE TO CONSULTANTS FOR

Title VI; Ethics and Harassment; Americans with Disability Act

Policy Updates

Kittitas County Public Works Department, serving as the lead

agency for the Quad County (QUADCO) Regional Transportation

Planning Organization (RTPO), comprised of Adams, Grant, Kittitas,

and Lincoln counties, solicit qualifications from consulting firms

with expertise in developing policies for Non-Discrimination (Title

VI), Code of Ethics and Harassment, and American with Disability

Act. Consultants will be considered for the following project tasks.

For Consulting Services Relating to Transportation Planning Services

and Public Outreach

ADVERTISEMENT: February 14, and February 22, and February

28 2024

All submittals received after 10 AM Local time Friday, March 8,

2024, will be discarded

PURPOSE:

Kittitas County is requesting Statement of Qualifications (SOQ) from

qualified professionals for consulting services relating to: Planning

Services and Public Outreach Services. The consultant(s) will provide

services to Quad County (QUADCO) to create three policies;

Non-Discrimination (Title VI), Code of Ethics and Harassment, and

American with Disability Act policies that are specific to QUADCO

Regional Transportation Planning Organization and accepted by

Washington State Department of Transportation. The Task Order

contract will be for one year. QUADCO Ranking Committee may

select more than one consultant to provide each of the services

listed above.

• Transportation Planning Services

• Public Outreach and Involvement Services

• Policy development and writing

SCOPE OF PROJECT:

1. Transportation Planning

The consultant must be able to provide planners, engineers, and

other related support and professional staff for consulting QUADCO.

These services may include but are not limited to, creation of

policy in compliance with 23 Code of Federal Regulations (CFR)

200 and 49 Code of Federal Regulation 21. Policies are to follow

requirements including those identified in the Consolidated Grant

Guidebook M 3130.

The consultant must demonstrate competence and qualifications

related to the services performed including:

A. The consultant must have extensive experience with the

Federal Highway Administration and the Washington State Department

of Transportation publications, standards, design, and

documentation procedures.

B. Successful experience delivering projects in a streamlined

fashion to reduce scope schedule and budget.

C. The consultant must demonstrate the ability to manage projects

and coordinate with other team members, and Kittitas County

staff, to ensure the projects are delivered on time and within budget,

with potential risks and opportunities identified.

D. Ability to respond to unexpected as well as regularly scheduled

requests for services with minimal delay.

E. Ability to work collaboratively in a regulatory environment

with other agencies, interest groups, and permit applicants.

2. Public Outreach Services

The consultant must provide experienced public outreach and

involvement staff knowledgeable in local government, state government

and federal government policies. The consultant must

demonstrate competence and qualifications related to the service

being performed including:

A. Public presentations.

B. Data gathering techniques and methods.

C. Public Hearing support materials and presentations.

3. Policy development and writing

The consultant must provide staff with experience in developing

these three separate policies and possess the writing skills needed

to create drafts for review by QUADCO and Washington State

Department of Transportation (WSDOT). This development and

writing will include an outline, multiple drafts and a final product.

Policies include Title VI, Harassment and Code of Ethics and ADA.

Title VI policy/plan to include a language access plan with a

four-factor analysis addressing limited English populations in the

QUADCO area.

PROCEDURES FOR SUBMITTAL:

If you wish to be considered for work under this SOQ, you must

be a registered consultant on the Municipal Research and Service

Center of Washington – Shared Small Works and Consultant Roster

(www.mrscrosters.org).

If interested in providing on-call services to QUADCO, submit a

sealed envelope to:

Josh Fredrickson

Kittitas County Public Works

411 N. Ruby St. Suite 1

Ellensburg WA 98926

Submittals must be received by 10:00 am on Friday March 8, 2024,

indicating your interest and which services, or any combination

thereof which you would like to be considered for.

Submittals shall include a one-page cover letter with the firm name

as listed on the MRSC web site, contact information, and list of which

services you'd like to provide. Submittals shall also include three

copies of your Statement of Qualifications describing the firm’s or

team’s ability to professionally provide the aforementioned services.

Submittals shall not exceed ten pages – doubled sided (total twenty

pages), utilize 12-point font, and be inclusive of all graphics. Submittals

failing to adhere to these standards may be subject to rejection

without further consideration.

For your records, the County will provide a confirmation email to the

contacts provided in the submittal confirming receipt of your interest

in the proposal. Submittals received after 10:00 AM on Friday,

March 8, 2024, will be disregarded.

QUADCO Ranking Committee will review submittals, score the

submittals and caucus on selection results. If the review committee

agrees to select without interviewing, successful firms will be

immediately noticed. If the selection committee desires to interview

prospective firms, firms will be invited with appropriate lead time for

scheduling. Kittitas County encourages disadvantaged, minority and

women owned consultant firms to respond.

Kittitas County, serving as Lead Agency for QUADCO reserves the

right to reject any and all submittals.

SELECTION PROCESS AND PROPOSED SCHEDULE:

Selection will be based upon the following criterion to total 100

points:

1. The firm's or team's qualifications, experience, and ability

to perform the work as listed in the SOQ (20 points).

2. Demonstrated experience with similar projects (15 points).

3. Demonstrated experience maintaining schedule and

delivering projects within scope (15 points).

4. Familiarity with QUADCO and experience working with

County staff (20 points).

5. Demonstrated ability to communicate and work effectively

with the public, staff, policy, and review bodies (15 points).

6. The firm’s ability to scale the work and allocate appropriate

resources resulting in the most efficient use of QUADCO funds

(15 points).

Anticipated SOQ milestones

Responses due March 8, 2024

Internal review and selections for interviews March 15, 2024

Interviews March 22, 2024

Recommendation for negotiations March 29, 2024

Contract awards April 11, 2024

The above noted schedule is tentative and may be changed based

on the number of proposals submitted. Proposals will be evaluated

immediately with final selection targeted for early April 2024.

AGREEMENT OF SERVICES:

The selected consultant(s) will be expected to enter into a standard

Professional Services Agreement. Insurance requirements are

included in that agreement. The contract period shall be for policy

development services and is expected for one (1) year.

Persons with disabilities may request this information be prepared

and supplied in alternate forms by calling collect (509-962-7523).

Kittitas County reserves the right to accept or reject any and all

proposals or any items or part thereof or to waive any information

or irregularities in the proposals. Kittitas County shall have the sole

discretion to determine the most responsible proposal.

Kittitas County in accordance with Title VI of the Civil Rights Act of

1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations,

hereby notifies all bidders that it will affirmatively ensure

that in any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair

opportunity to submit bids in response to this invitation and will not

be discriminated against on the grounds of race, color, or national

origin in consideration for an award.

INQUIRIES:

Direct all inquiries regarding this request for services to Josh

Fredrickson, County Engineer or Kelee Hodges, Environmental/

Transportation Planner at (509) 962-7523, or via e-mail:

Josh Fredrickson Kelee Hodges

[email protected] k e l e e . h o d g e s . pw@

co.kittitas.wa.us

Published February 14, 21 and 28, 2024